The alumni association's directory is an important asset to the school and its alumni. Proper management and utilization of this asset is the most basic and important task in the management of an alumni association. Alumni association management is IT-enabled by AlumNet. It provides a database of alumni information and serves as a foundation for the proper management and effective utilization of the alumni roster. It improves the efficiency of administrative operations and the accuracy of rosters and strengthens lasting ties between the secretariat and alumni, as well as among alumni. AlumNet contributes to the revitalization and development of alumni associations.
Since its launch as a pioneering cloud/Saas-type member management system, AlumNet has been used by various organizations, mainly alumni associations. Many of these organizations have continued to use the system for a long period of time, with more than 99% of them continuing to use the system for more than three years.
The Basic function (Core system) includes all the functions that are generally required for alumni association management. By adding Optional functions, you can exclusively build a system that will be more suitable for your reunion requirements.
Beyond the minimum configuration fee, you will be required to pay only for what you use per "number of members," "file space," "database capacity," "traffic volume," and "number of E-mails sent.
You can change the usage amount according to the increase in the number of members and the amount of data to be stored. Optional functions can be added or deleted later. This basically means that you can start small and gradually increase the usage and options.
Standard plans are available for an initial cost of 0 yen. This keeps costs low at the time of installation.
We develop and maintain systems based on the philosophy of Continuous Quality Improvement (CQI). Utilizing customer feedback from customer support and new knowledge obtained from code and resource maintenance, we make continuous system adjustments and improvements at least once a month referring to new technologies and styles.
While reflecting on adjustments and improvements, we use a synchronization system developed independently based on our experience to prevent accidents and human errors.
More than 200 organizations (*Including organizations using SmartCore) use the service.Alumni associations of all types, including high school alumni associations, university alumni associations, undergraduate alumni associations, and club alumni associations, as well as a wide range of other alumni associations, from several hundred to several tens of thousands of people, use the service of AlumNet.
AlumNet can be used as an alumni database and an alumni portal site. In addition to collecting and managing alumni data, the system can also be used to update and manage the Alumni association's website and Alumni portal site using the CMS function, and to manage donations.
＜Case studies＞
Hiroshima City University Alumni Association Office
You can use the group function to collectively manage group meetings, club activities, alumni meetings, sync meetings, etc., and use the event function to invite and attend events such as parent meetings and lectures. It is also possible to edit the alumni website using the CMS function.
＜Case studies＞
Shibuya Kyoiku Gakuen Makuhari High School Alumni Association
Members can communicate with each other and share information through the member exchange function. The system can also be used to send out invitations to meetings and other events, and to manage attendance and membership fees for events such as get-togethers and lectures using the event function.
＜Case studies＞
Keio Athletics Club
In order to implement appropriate security measures and protect personal information, it is necessary to take an approach not only from the technical and physical aspects, but also from the organizational and human aspects, and to build a system to address these concerns. Therefore, we have established a personal information protection management system and an information security management system that meets the standards of the P-Mark and ISMS certification, and are working daily to collect information and improve functions while implementing and building appropriate security measures and system operations.
We respond to inquiries about functions and usage through a dedicated customer web system. By centrally managing inquiries through the system, information is shared among support staff, engineers, and the marketing team in a timely manner, and accurate responses are realized.
During the introduction, we provide advice, operational instructions, and site design adjustments on how to set up the system and make effective use of it. Operational explanations are usually provided through the customer support system, but we also offer optional online support during the introduction phase. Other optional support services include setting up profile items, uploading directory data, and data cleaning, etc.
